Reserve a RoomReserve a Room EVENT CENTER RESERVATION FORM Event Center Reservation Form Please complete the following form to reserve space/resources. CONTACT INFORMATIONYour Affiliation*Which one best describes your organization/departmentGSU: College of Arts & Sciences UnitGSU: Non-College of Arts & Sciences UnitExternal Group (Non-GSU Unit)Are you a chartered GSU Student Organization/Club?*NoYesDepartment/Organization Name*On-Site Contact Name* Mr.Mrs.MissMs.Dr.Prof.Rev. Prefix First Last Contact Title/Position*Contact Phone*Contact Email* Enter Email Confirm Email Secondary Contact Name Mr.Mrs.MissMs.Dr.Prof.Rev. Prefix First Last Secondary Contact Title/PositionSecondary Contact PhoneSecondary Contact Email Enter Email Confirm Email Advisor Name (GSU Student Organizations Only)* Mr.Mrs.MissMs.Dr.Prof.Rev. Prefix First Last Advisor Email (GSU Student Organizations Only)* Enter Email Confirm Email Address (External Groups Only)* Street Address Address Line 2 City AlabamaAlaskaArizonaArkansasCaliforniaColoradoConnecticutDelawareDistrict of ColumbiaFloridaGeorgiaHawaiiIdahoIllinoisIndianaIowaKansasKentuckyLouisianaMaineMarylandMassachusettsMichiganMinnesotaMississippiMissouriMontanaNebraskaNevadaNew HampshireNew JerseyNew MexicoNew YorkNorth CarolinaNorth DakotaOhioOklahomaOregonPennsylvaniaRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahVermontVirginiaWashingtonWest VirginiaWisconsinWyomingArmed Forces AmericasArmed Forces EuropeArmed Forces Pacific State ZIP Code How did you hear about us?*Have used the space beforeReferred by a colleagueGSU WebsiteGoogleInternetOtherEVENT INFORMATIONEvent Name*Is this a CAS Dean's Office Event?*NoYesEvent Type*Academic EventAthletic EventCommunity EventDepartment/Office EventExternal EventSocial EventStudent EventEvent Description/Purpose*Estimated In-Person Attendees*Event Date* Date Format: MM slash DD slash YYYY Event Start Time* : HH MM AM PM Billing is calculated based on event start and end time. Rates are per hour.Event End Time* : HH MM AM PM Amount of Time Needed BEFORE Event for Setup*30 Minutes15 MinutesAmount of Time Needed AFTER Event for Breakdown*30 Minutes15 MinutesMulti-Day Event InformationList multiple dates/times if all other event information remains the same. Can be consecutive or non-consecutive dates.Is your date flexible?*YesNoAlternate Dates*If your date is flexible, what other dates will work for you?Expected Catering*Client is responsible for making catering arrangementsNo CateringSelf-Catered (pre-packaged items, etc.)Catering through PantherDiningCatering through External Provider (must be licensed & insured)Will alcohol be served at the event?*See Campus Alcohol Policy at https://legalaffairs.gsu.edu/legal-services-forms/#alcoholNoYesWill this program involve non-GSU students under the age of 18?*See Non-Student Minors Policy at https://risk.gsu.edu/minors-on-campus/NoYesROOM SELECTIONSETUP OPTIONS: Banquet - Round tables with chairs// Classroom - Long tables and chairs facing front// Conference - Long tables pushed together with chairs// Double Sided U - Long Tables in a U-shape with chairs on all sides// Hollow Square - Long tables in a square/rectangle with chairs on the outside// Reception - No tables or chairs. Can add resources as requested// Theater - Chairs in rows facing front. No tables.Room Preference(s) with Setup Options*Check all that apply. Setups other than the STANDARD will incur a setup fee. Choices are labeled as follows: Room Number - Room Name - Setup (Capacity) 221 - Boardroom - Conference (10) - STANDARD 221 - Boardroom - Large Conference (15) 221 - Boardroom - Hollow Square (15) 221 - Boardroom - Banquet (16) 221 - Boardroom - Classroom (18) 221 - Boardroom - Theater (32) 221 - Boardroom - Reception/Open (35) - 223 - Lecture Hall - Theater (72) - STANDARD 223 - Lecture Hall - Banquet (70) 223 - Lecture Hall - Large Theater (100) 223 - Lecture Hall - Reception/Open (120) - 225A - Meeting Room Section - Classroom (5) 225A - Meeting Room Section - Conference (12) 225A - Meeting Room Section - Theater (12) 225A - Meeting Room Section - Banquet (14) 225A - Meeting Room Section - Reception/Open (24) - 225B - Meeting Room Section - Classroom (5) 225B - Meeting Room Section - Conference (12) 225B - Meeting Room Section - Theater (12) 225B - Meeting Room Section - Banquet (14) 225B - Meeting Room Section - Reception/Open (24) - 225A/B - Combined Meeting Rooms - Double Sided U (25) - STANDARD 225A/B - Combined Meeting Rooms - Conference (14) 225A/B - Combined Meeting Rooms - Classroom (20) 225A/B - Combined Meeting Rooms - Hollow Square (20) 225A/B - Combined Meeting Rooms - Banquet (35) 225A/B - Combined Meeting Rooms - Theater (50) 225A/B - Combined Meeting Rooms - Reception/Open (50) - 226 - Reception Hall & Catering Space - Reception/Open (135) - STANDARD 226 - Reception Hall & Catering Space - Banquet (42) - 2608 - Dean's Meeting Center - Banquet (56) - STANDARD 2608 - Dean's Meeting Center - Double Sided U (54) 2608 - Dean's Meeting Center - Conference (28) 2608 - Dean's Meeting Center - Hollow Square (36) 2608 - Dean's Meeting Center - Classroom (56) 2608 - Dean's Meeting Center - Theater (56) 2608 - Dean's Meeting Center - Reception/Open (112) - Resource Request Only Other/Custom - indicate special instructions below Space Flexibility*I selected ONE room and only wish to reserve that roomI selected ONE room but am open to other spaces based on availabilityI selected MULTIPLE rooms and only need the best available spaceI selected MULTIPLE rooms and wish to reserve all of the selected spacesSetup Flexibility*Best available setup option (tables not necessary for attendees)Best available setup option (tables needed for attendees)Must have specific setupPanel Setup*Will you need a panel setup (long tables with microphones) at front of room? Notepads and pens also provided for panelists.NoYesFor Panel Setups: How many panelists are expected?*Special Setup Needs/InstructionsTechnology Needs*Check all that apply. I will not need any technology I will need to display images on a screen I would like to connect my own device I will need a microphone I will need Wi-Fi access for non-GSU guests Other (specify below) Special Technology Needs/InstructionsVIDEO CONFERENCINGAll spaces can be equipped for video conferencing. Additional fees may apply and room capacity may be reduced depending on equipment needed.I would like to conduct a Fixed Video ConferenceVideo: Fixed camera attached to room//Audio: Fixed microphones attached to roomYesNoI would like to conduct a Live Virtual ProductionVideo: 1 or 2 cameras that can pan and zoom during the event and switch between various camera angles//Audio: Multiple options//Requires staff operator(s)YesNoEstimated Virtual Attendees*Expected Virtual Audience Profile*Check all that apply. GSU Students GSU Faculty GSU Staff External Participants (non-GSU) Participants Outside USA Virtual Platform Hosting*I will provide hosting on own platform (WebEx/Zoom/Teams, etc.)I will need hosting servicesI haven't decided yetADDITIONAL RESOURCESPress CTRL for multiple selections. Additional Fees will apply. If you are unable to deselect options, just click "none."Furniture/EquipmentNoneHigh-top TablesBistro TablesAdjustable EaselsWhiteboard/Clip EaselDual Whiteboard & Notepad EaselBeverage Serving Station (For serving alcohol)LinenNoneRound Tablecloths, BlackRound Tablecloths, Royal BlueRound Tablecloths, RedRound Tablecloths, OrangeRound Tablecloths, GreenLong Tablecloths, BlackLong Tablecloths, Royal BlueLong Tablecloths, RedLong Tablecloths, OrangeLong Tablecloths, GreenSpandex Tablecloths, Black (for High-top Tables)Spandex Tablecloths, Royal Blue (for High-top Tables)Spandex Tablecloths, Red (for High-top Tables)Spandex Tablecloths, Silver (for High-top Tables)Spandex Tablecloths, White (for High-top Tables)Wavy Spandex Tablecloths, Royal Blue (for High-top Tables)Wavy Spandex Tablecloths, Red (for High-top Tables)Spandex Table Caps, Royal Blue (for High-top Tables)Spandex Table Caps, Red (for High-top Tables)Spandex Tablecloths, Black (for 6 ft Tables)Table/Chair DecorNoneCenterpieces (Best Available)Centerpieces (White Flowers in Vase)Centerpieces (Blue Flowers in Vase)Centerpieces (Red Flowers in Vase)Centerpieces (Green/White Flowers in Vase)Centerpieces (Custom)Banquet Chairs with Black CoversBanquet Chairs with White CoversRoyal Blue Chair BandsWhite Chair BandsAudio/VisualNonePresentation ClickerPlush Throwable Microphone (Great for Q&A sessions)Event Lighting Package (Uplights)Portable PA System (For spaces without A/V)Portable Speaker with Disco LightsPortable Projector and Screen (For spaces without A/V)MegaphoneSpecial Instructions/Quantities, etc.AttachmentsInclude any supporting documents (flyers, layouts, etc.) Drop files here or PAYMENT INFORMATIONMethod of Payment*Department SpeedType (GSU Only)CAS Dean's Office (GSU Only)Credit/Debit CardCheckWeb/Foundation Invoice (GSU Only)A quote will be sent after the reservation request is submitted and payment instructions will be provided at that time. Credit/Debit Card payments will incur a 3% service charge.CAPTCHA