EVENT CENTER RESERVATION FORM

Event Center Reservation Form

Please complete the following form to reserve space/resources.

CONTACT INFORMATION
Your Affiliation*
Which one best describes your organization/department
Are you a chartered GSU Student Organization/Club?*
- No
- Yes
Department/Organization Name*
On-Site Contact Name*
Prefix First Last
Contact Title/Position*
Contact Phone*
Contact Email*
Enter Email Confirm Email
Secondary Contact Name
Prefix First Last
Secondary Contact Title/Position
Secondary Contact Phone
Secondary Contact Email
Enter Email Confirm Email
Advisor Name (GSU Student Organizations Only)*
Prefix First Last
Advisor Email (GSU Student Organizations Only)*
Enter Email Confirm Email
Address (External Groups Only)*
Street Address Address Line 2 City State ZIP Code
How did you hear about us?*
EVENT INFORMATION
Event Name*
Is this a CAS Dean's Office Event?*
- No
- Yes
Event Type*
Event Description/Purpose*
Estimated In-Person Attendees*
Event Date*
Date Format: MM slash DD slash YYYY
Event Start Time*

: HH

MM

Billing is calculated based on event start and end time. Rates are per hour.
Event End Time*

: HH

MM
Amount of Time Needed BEFORE Event for Setup*
Amount of Time Needed AFTER Event for Breakdown*
Multi-Day Event Information
List multiple dates/times if all other event information remains the same. Can be consecutive or non-consecutive dates.
Is your date flexible?*
Alternate Dates*
If your date is flexible, what other dates will work for you?
Expected Catering*
Client is responsible for making catering arrangements
Will alcohol be served at the event?*
See Campus Alcohol Policy at https://legalaffairs.gsu.edu/legal-services-forms/#alcohol
Will this program involve non-GSU students under the age of 18?*
See Non-Student Minors Policy at https://risk.gsu.edu/minors-on-campus/
ROOM SELECTION
SETUP OPTIONS: Banquet - Round tables with chairs// Classroom - Long tables and chairs facing front// Conference - Long tables pushed together with chairs// Double Sided U - Long Tables in a U-shape with chairs on all sides// Hollow Square - Long tables in a square/rectangle with chairs on the outside// Reception - No tables or chairs. Can add resources as requested// Theater - Chairs in rows facing front. No tables.
Room Preference(s) with Setup Options*
Check all that apply. Setups other than the STANDARD will incur a setup fee. Choices are labeled as follows: Room Number - Room Name - Setup (Capacity)
- 221 - Boardroom - Conference (10) - STANDARD
- 221 - Boardroom - Large Conference (15)
- 221 - Boardroom - Hollow Square (15)
- 221 - Boardroom - Banquet (16)
- 221 - Boardroom - Classroom (18)
- 221 - Boardroom - Theater (32)
- 221 - Boardroom - Reception/Open (35)
- -
- 223 - Lecture Hall - Theater (72) - STANDARD
- 223 - Lecture Hall - Banquet (70)
- 223 - Lecture Hall - Large Theater (100)
- 223 - Lecture Hall - Reception/Open (120)
- -
- 225A - Meeting Room Section - Classroom (5)
- 225A - Meeting Room Section - Conference (12)
- 225A - Meeting Room Section - Theater (12)
- 225A - Meeting Room Section - Banquet (14)
- 225A - Meeting Room Section - Reception/Open (24)
- -
- 225B - Meeting Room Section - Classroom (5)
- 225B - Meeting Room Section - Conference (12)
- 225B - Meeting Room Section - Theater (12)
- 225B - Meeting Room Section - Banquet (14)
- 225B - Meeting Room Section - Reception/Open (24)
- -
- 225A/B - Combined Meeting Rooms - Double Sided U (25) - STANDARD
- 225A/B - Combined Meeting Rooms - Conference (14)
- 225A/B - Combined Meeting Rooms - Classroom (20)
- 225A/B - Combined Meeting Rooms - Hollow Square (20)
- 225A/B - Combined Meeting Rooms - Banquet (35)
- 225A/B - Combined Meeting Rooms - Theater (50)
- 225A/B - Combined Meeting Rooms - Reception/Open (50)
- -
- 226 - Reception Hall & Catering Space - Reception/Open (135) - STANDARD
- 226 - Reception Hall & Catering Space - Banquet (42)
- -
- 2608 - Dean's Meeting Center - Banquet (56) - STANDARD
- 2608 - Dean's Meeting Center - Double Sided U (54)
- 2608 - Dean's Meeting Center - Conference (28)
- 2608 - Dean's Meeting Center - Hollow Square (36)
- 2608 - Dean's Meeting Center - Classroom (56)
- 2608 - Dean's Meeting Center - Theater (56)
- 2608 - Dean's Meeting Center - Reception/Open (112)
- -
- Resource Request Only
- Other/Custom - indicate special instructions below
Space Flexibility*
- I selected ONE room and only wish to reserve that room
- I selected ONE room but am open to other spaces based on availability
- I selected MULTIPLE rooms and only need the best available space
- I selected MULTIPLE rooms and wish to reserve all of the selected spaces
Setup Flexibility*
- Best available setup option (tables not necessary for attendees)
- Best available setup option (tables needed for attendees)
- Must have specific setup
Panel Setup*
Will you need a panel setup (long tables with microphones) at front of room? Notepads and pens also provided for panelists.
For Panel Setups: How many panelists are expected?*
Special Setup Needs/Instructions
Technology Needs*
Check all that apply.
- I will not need any technology
- I will need to display images on a screen
- I would like to connect my own device
- I will need a microphone
- I will need Wi-Fi access for non-GSU guests
- Other (specify below)
Special Technology Needs/Instructions
VIDEO CONFERENCING
All spaces can be equipped for video conferencing. Additional fees may apply and room capacity may be reduced depending on equipment needed.
I would like to conduct a Fixed Video Conference
Video: Fixed camera attached to room//Audio: Fixed microphones attached to room
- Yes
- No
I would like to conduct a Live Virtual Production
Video: 1 or 2 cameras that can pan and zoom during the event and switch between various camera angles//Audio: Multiple options//Requires staff operator(s)
- Yes
- No
Estimated Virtual Attendees*
Expected Virtual Audience Profile*
Check all that apply.
- GSU Students
- GSU Faculty
- GSU Staff
- External Participants (non-GSU)
- Participants Outside USA
Virtual Platform Hosting*
- I will provide hosting on own platform (WebEx/Zoom/Teams, etc.)
- I will need hosting services
- I haven't decided yet
ADDITIONAL RESOURCES
Press CTRL for multiple selections. Additional Fees will apply. If you are unable to deselect options, just click "none."
Furniture/Equipment
Linen
Table/Chair Decor
Audio/Visual
Special Instructions/Quantities, etc.
Attachments
Include any supporting documents (flyers, layouts, etc.)
Drop files here or
PAYMENT INFORMATION
Method of Payment*
A quote will be sent after the reservation request is submitted and payment instructions will be provided at that time. Credit/Debit Card payments will incur a 3% service charge.
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Reserve a Room

EVENT CENTER RESERVATION FORM

Event Center Reservation Form

CONTACT INFORMATION

EVENT INFORMATION

ROOM SELECTION

VIDEO CONFERENCING

ADDITIONAL RESOURCES

PAYMENT INFORMATION

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Round Tablecloths, Black
Round Tablecloths, Royal Blue
Round Tablecloths, Red
Round Tablecloths, Orange
Round Tablecloths, Green
Long Tablecloths, Black
Long Tablecloths, Royal Blue
Long Tablecloths, Red
Long Tablecloths, Orange
Long Tablecloths, Green
Spandex Tablecloths, Black (for High-top Tables)
Spandex Tablecloths, Royal Blue (for High-top Tables)
Spandex Tablecloths, Red (for High-top Tables)
Spandex Tablecloths, Silver (for High-top Tables)
Spandex Tablecloths, White (for High-top Tables)
Wavy Spandex Tablecloths, Royal Blue (for High-top Tables)
Wavy Spandex Tablecloths, Red (for High-top Tables)
Spandex Table Caps, Royal Blue (for High-top Tables)
Spandex Table Caps, Red (for High-top Tables)
Spandex Tablecloths, Black (for 6 ft Tables)

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EVENT CENTER RESERVATION FORM

Event Center Reservation Form

CONTACT INFORMATION

EVENT INFORMATION

ROOM SELECTION

VIDEO CONFERENCING

ADDITIONAL RESOURCES

PAYMENT INFORMATION