- To maximize your chances for success, please begin early and notify Saturday Sam (email@example.com) as soon as possible upon deciding to answer the call to a funding opportunity.
You can notify Saturday before you even begin work on your proposal and he will put your proposal on the list of proposals in progress. Notifying Saturday at least two (2) to four (4) months before the due date can really make a difference to ensure you are being provided the best possible support. Your proposal will be assigned to a pre-award grants officer who will assist with routing your proposal for internal approval in the online research portal. Your grants officer will also assist you with your proposal budget, budget justification and other needed documents for submission.
*Please do not create and route proposals in the research portal yourself.
Letters of Intent
- Letters of intent do not have to be routed unless authorized approval is specifically required for the LOI (i.e. NASA Step 1 Proposals) OR if you are committing to voluntary cost share or a voluntary reduced F&A rate in the LOI. Please contact Saturday Sam (firstname.lastname@example.org) if you are submitting an LOI and he will assist in determining if the LOI needs to be routed internally for approval.
*Please do not create and route Letters of Intent in the research portal yourself.
- Your assigned grants officer will assist you with completing the sponsor specific application. Most federal proposals are submitted through Cayse424 and NSF proposals are submitted in FastLane. Your grants officer can assist you with any other sponsor portals.
- Please have your final application completed and ready to be reviewed and submitted by OSPA at least 5 business days before the deadline.
*Please do not submit any grant applications yourself without contacting the pre-award staff for assistance and routing.
- If you receive a new award that has not been assigned a speedtype, please contact Saturday Sam (email@example.com) with your award notice. He will review the award notice and assign a grants officer to assist you with getting the award set up and a speedtype assigned.
*Please do not create and route award notices in the research portal yourself.
- If you need an advance account for an award that has not yet been received, please contact Saturday Sam (firstname.lastname@example.org). He will review your request and assign a grants officer to assist you with getting the award set up and a speedtype assigned.
- All advance accounts must have a departmental back-up account that is approved by the department chair. If the award is not received by Georgia State University, the departmental back-up account will be charged for any incurred expenses.
*Please do not create and route advance account requests in the research portal yourself.
- Once your award account is set up and a speedtype is assigned, you will work with your post-award grants officer on managing the award. Please refer to our contacts page to determine who your post-award grants officer is based on your home department.
- Your post-award grants officer will assist you with managing your award account which includes but is not limited to personnel on sponsored awards, setting up and monitoring sub-awards, monthly expenditure review, purchasing and travel, effort reporting and cost-share.
- If you have any questions about expenses or balances on your award account, please contact your post-award grants officer.
- When your award is coming to a close, please work with your assigned post-award grants officer to ensure that proper close-out of sponsored awards complies with agency rules and internal Georgia State University requirements.
- Your post-award grants officer can assist with no cost extension requests when applicable.