The provost will consider clock stoppage requests when the faculty member can demonstrate that the COVID-19 crisis has significantly affected their instruction or research. Please click the  “COVID-19 Clock Stoppage FAQs” link for full information on Tenure/Promotion Clock Stoppage requests. Note that the deadline to apply for such requests is December 3, 2021, although it may be earlier in some cases.

COVID-19 Related Clock-Stoppage Request Process

Step 1:

Assistant professor submits a memo to their chair justifying their request for a 1-year clock stoppage request. This memo should be signed and dated.

Naming Convention Example: PHYS_Candidate'sLastName_Stoppage_Candidate

Step 2:

Chair reviews the faculty member's request and if they concur, they will upload their own memo of support along with the faculty member's memo to the Office of the Dean

Naming Convention Example: PHYS_Candidate'sLastName_Stoppage_Chair

Step 3:

Dean Rosen will assess each request. If the request is deemed valid, the dean will advance the faculty's and chair's memos along with her recommendation to the provost.

Step 4:

The provost will review each request and make her recommendation to the president.

Step 5:

The Office of the Dean will receive the president's decision which will be shared with the faculty member and their chair.

Questions? Please contact asfacultyreview@gsu.edu

CV Preparation Instructions for Chairs & Staff

• Faculty members prepare CVs using a format consistent with colleagues in their discipline.
• When CVs are completed and turned in, chairs should ensure that they meet their approval.
• Once reports have been approved, convert them to Adobe Acrobat Portable Document Format (PDF).
• CV files should be named using the following convention: [DEPT]_[Last Name]-[First Name Initial]_CV_2021 (example: GEOS_Smith-J_CV_2021; BIO_Jones-K_CV_2021).
• Designated departmental coordinators will upload CVs (along with faculty annual reports and teaching portfolios) to the Office of the Dean SharePoint site on or before February 8, 2021 (one week after system entries should be finalized by faculty).
• Any questions or concerns can be sent to the Faculty Review Services coordinator at asfacultyreview@gsu.edu.

CV Preparation Instructions for Faculty

Curriculum Vitae (updated through Dec. 2021)

• Faculty members prepare CVs using a format consistent with colleagues in their discipline.
• CV files should be named using the following convention: [DEPT]_[Last Name]-[First Initial]_CV_2021 (example: GEOS_Smith-J_CV_2021; BIO_Jones-K_CV_2021).
• Please submit CV to your department staff coordinator by January 18, 2021. Department chairs will review and approve CVs before they are uploaded to the Dean’s Office SharePoint site.
• Any questions or concerns can be sent to the Faculty Review Services coordinator at asfacultyreview@gsu.edu.

Annual Reporting Instructions for Faculty

Digital Measures Online Activity Reporting

The Digital Measures system is the university’s primary mechanism of faculty annual reporting. You can log in to Digital Measures using your campus ID and password.

What does Digital Measures do?

• Digital Measures provides a single place for you to keep current information about all of your professional accomplishments.
• The system enables you to record your annual activity throughout the year, reducing the need for chairs and the college to make solicitations for reports for accrediting agencies, the University System, news media, and various university offices.
• Faculty can import publication info from a variety of other sources (e.g., Google Scholar, EndNote, Web of Science, PubMed).
• Digital Measures produces customized reports including a personalized annual report and CV. It also can produce broader, college-wide summary reports pulling data from across multiple years.
• Digital Measures info is also used to populate Faculty Insight (see https://oie.gsu.edu/academic-analytics/) and publicly accessible faculty info dashboards (visit http://bit.ly/2fTeWPw).

How do I manage my profile in Digital Measures?

Essentially, Digital Measures breaks down faculty information into four categories: General Information, Teaching, Scholarship/Research, and Service. Your primary responsibility will be entering information in the Scholarship/Research and Service sections.

Many (but not all) of the fields in General Information and Teaching will be pre-populated from university data sources, including information that is derived from HR (OneUSG) and student administration systems (Banner). Some of this data you will be able to edit, while some is “read only.”

How much should I report?

You currently are only responsible for reporting activities from the past calendar year–but you need to review information from previous years as well. You may see that some (but not all) of your older information is already in the system. You may correct any inaccurate information or contact the college if you identify significant errors in the data.

Deadlines

You should have all of your 2020 information entered into Digital Measures by January 11, 2021. Chairs and department coordinators will review info and may request adjustments if necessary before sending report to the college.

Annual Reporting Instructions for Chairs & Staff

Annual Reports (Jan. 1, 2020 to Dec. 31, 2020)

1. Faculty members prepare annual reports using an online activities management system, Digital Measures. The system can be accessed at https://www.digitalmeasures.com/login/gsu/faculty.
2. Faculty should finalize their entries by January 11, 2021. Chairs should ensure that faculty data has been entered correctly.
3. Once all activities have been entered and approved, department coordinators should use the online system’s reporting capabilities to produce a comprehensive report for the 2020 calendar year. The steps for preparing this report are as follows:
   • Log in to Digital Measures.
   • Select the “Run Reports” button in the left navigation bar.
   • In section 1, choose “GSU Annual Report” from the drop-down list.
   • In section 2, make sure that the date range starts with Jan. 1, 2020, and ends with Dec. 31, 2020.
   • In section 3, select one or more faculty members.
   • A pop-up window will appear that enables you to select everyone in your department or only specific individuals (although more than one can be selected at a time through this option). Note, if you select more than one faculty member, you will create one document with multiple reports, which you will need to separate into individual faculty documents at a later point.
   • Also in section 3, keep “Enabled Accounts Only” as the default for accounts to include (no change needed).
   • In section 4, select “Adobe PDF” as the file format.
   • Keep “Letter” as the default page size (no change needed).
   • Click the “Run Report” button to create and save the report.
   • You should see a link to the saved report in the bottom status bar or your browser or in a pop-up window, depending on which browser you use. The report may be saved in system’s default downloads folder. Let us know if you have difficulty finding the downloaded file.
   • Downloaded files should be re-named using the following naming convention: [DEPT]_[Last Name]-[First Name Initial]_AR_2020 (example: GEOS_Smith-J_AR_2020; BIO_Jones-K_AR_2020).
4. Designated departmental coordinators will upload the faculty annual reports (along with CVs and teaching portfolios) to the Office of the Dean’s SharePoint site on or before February 1, 2021 (one week after system entries should be finalized by faculty).
5. Any questions or concerns can be sent to the Faculty Review Services coordinator at asfacultyreview@gsu.edu.

Arts and Sciences faculty develop their annual teaching portfolio in keeping with the college’s policy on teaching effectiveness. Portfolios should be sent to your department reporting coordinator by January 10, 2021. Additional submission information for chairs and staff forthcoming.